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Mastering the Art of Body Language: A Guide for Leaders and Managers

Updated: Feb 13



In the realm of leadership and management, effective communication extends FAR beyond the words we speak. yes, what we say is important, but our non-verbal communiction alongside what we're saying is vital to get right! Our body language can either add impact or undermine the message we convey. Just as a skilled artist wields a brush to create a masterpiece, adept leaders and managers harness their body language to inspire, influence, and lead their teams toward success.


The Power of Non-verbal Communication


Research suggests that a significant portion of human communication is non-verbal, with body language often speaking louder than words. Body language accounts for a whopping 55% of effective communication, especially if it's face-to-face, whereas our content only accounts for 7% (shocking, isn't it?). Leaders and managers who master the art of non-verbal communication will build greater trust, rapport, and positive relationships with their teams and colleagues and clients alike.


Key Elements of Positive Body Language


  1. Eye Contact: As the saying goes, the eyes are the windows to the soul, and maintaining appropriate eye contact demonstrates sincerity, confidence, and attentiveness. When speaking with team members, leaders should strive to maintain a balance, avoiding prolonged staring, which can come across as intimidating and too intense, and avoiding eye contact altogether, which may signal disinterest, dishonesty or lack of confidence. The key here is finding the right balance - knowing when you can look away and when you must make intentional connection with your eyes.

  2. Open Posture: It might sound obvious to some, but believe me, I've had some clients who thought that laying back practically horizontally in their chairs, was ok for a them as a leader to do in front of their team. It is vital to lead by example, but also if you want to be seen as an authority, you must act like it. Adopting an open posture—standing or sitting upright, with arms uncrossed and hands visible—conveys approachability and receptiveness. This posture invites collaboration and encourages team members to share their ideas and concerns openly. Not only that you become more more engaging and confident looking speaker - someone who genuinely cares about what they are saying.

  3. Facial expression: Your face must be in alignment with your words. If you were telling your team that you're really happy with their work, but your facial expression is saying something else, or worse, nothing, they won't believe you. There are so many types of expressions you can convey with your face. One of the most important as a leader or manager for their team is a smile. A genuine smile can brighten the atmosphere and establish a sense of warmth and friendliness. Leaders should aim for authentic smiles that engage the eyes, known as Duchenne smiles, rather than forced or insincere expressions. A genuine smile will build trust and team members will feel comfortable to come to you with any difficulties they're struggling with.

  4. Active Listening: Effective leaders not only speak but also listen attentively. Not only is it important to actually listen to what your team are saying, it's important to look like you're listening. Non-verbal cues such as nodding, leaning forward, and maintaining an open expression signal active engagement and genuine interest in what others have to say.

  5. Mirroring and Matching: Mirroring and matching the body language of others can establish rapport and create a sense of connection. Subtly aligning posture, gestures, and facial expressions with those of team members can foster empathy and strengthen interpersonal relationships.

Avoiding Negative Body Language Pitfalls

  1. Avoiding Defensive Gestures: Crossing arms, fidgeting, or tapping fingers can convey defensiveness, boredom or impatience, undermining trust and rapport. Leaders should strive to maintain relaxed and open body language to foster an atmosphere of collaboration and mutual respect.

  2. Limiting Distracting Habits: Fidgeting, excessive hand gestures, or pacing can detract from the message being conveyed, causing distractions and diminishing the leader's credibility. Practicing self-awareness and minimising distracting habits can enhance the effectiveness of non-verbal communication.

  3. Managing Facial Expressions: Facial expressions are powerful indicators of emotions and intentions. Leaders should be mindful of their facial expressions, ensuring that they align with the message they wish to convey. Avoiding expressions of anger, frustration, or boredom during interactions with team members is essential for maintaining positive rapport.

  4. Regulating Personal Space: Respect for personal space varies among individuals and cultures. Invading personal space can make team members feel uncomfortable or threatened, while standing too far away may signal aloofness. Leaders should be mindful of personal space boundaries and adjust their proximity accordingly to foster a sense of comfort and mutual respect.


In the dynamic landscape of leadership and management, mastering the art of body language is paramount. By honing their non-verbal communication skills, leaders and managers can cultivate trust, inspire confidence, and forge strong connections with their teams. If your body language isn't allowing you to have the presensce and gravitas you need for your role, then get in touch and allow me to help you develop all areas of your professioanl communication.


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